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Privacy Policy

Last Updated: 4/16/2026

At Personal Job Coach ("we", "us", "our"), we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and share your data when you use our website, CV analysis, and career tools.

1. Data Controller

Personal Job Coach is the data controller responsible for your personal data. We operate as a sole trader (autónoma) registered in Spain. Business name: Sophie Polani Adam. NIF: Y3672237W. Registered address: C/ Lepant 270, Bajos, 08013, Barcelona, Spain. For any privacy-related enquiries or requests, contact us at privacy@personaljobcoach.com.

    2. Information We Collect

    We may collect the following types of information:

    • Identity Data: Name, username, or similar identifier (including from social logins like Google or LinkedIn).
    • Contact Data: Email address.
    • Technical Data: IP address, browser type, operating system, and cookie data.
    • Usage Data: Information about how you use our tools (e.g., CVs uploaded for analysis, job descriptions analysed).

    3. How We Use Your Data

    We use your personal data to:

    • Provide and maintain our Service (e.g., generating CV insights and career coaching).
    • Manage your account and authentication.
    • Improve our tools and user experience.
    • Send you transactional emails (e.g., welcome, account updates) via our provider, Brevo.

    4. Legal Basis for Processing

    We process your personal data on the following legal bases under GDPR Article 6:

    • Contract performance (Art. 6(1)(b)): Processing necessary to provide the service, including account creation, authentication, CV analysis, and career tools.
    • Consent (Art. 6(1)(a)): Analytics data is only processed with your prior, freely given consent via the cookie banner. You can withdraw this consent at any time.
    • Legitimate interests (Art. 6(1)(f)): Transactional emails to registered users (account confirmations, service updates). You can unsubscribe at any time.

    5. Data Retention & Deletion

    We retain your personal data for the following periods:

    • Account data (profile, CV, job tracker): retained while your account is active. You can delete your account and all associated data at any time via Settings. Data is permanently deleted within 30 days of a deletion request.
    • Payment records: retained for 7 years to comply with Spanish tax law obligations.
    • Analytics data: retained for up to 26 months by Google Analytics, subject to your consent.
    • Email records: retained for 3 years from last interaction, or until you unsubscribe.

    6. Service Providers & Data Transfers

    We use trusted third-party processors to deliver our service: Vercel (Hosting), Supabase (Database), Brevo (Email), Stripe (Payments), and Google/OpenAI (AI analysis). For international data transfers to US-based processors, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission. We do not sell your personal data.

      7. AI-Generated Content

      Personal Job Coach uses AI (including Google Gemini and OpenAI models) to generate CV analyses, career coaching responses, interview feedback, and job application documents. These outputs are advisory only and do not constitute automated decisions with legal or similarly significant effects under GDPR Article 22. All AI-generated content should be reviewed for accuracy before use. If you have questions about AI processing in relation to your data, contact us at privacy@personaljobcoach.com.

        8. Your Legal Rights (GDPR)

        Under GDPR, you have the right to access, correct, erase, or export your personal data, and to withdraw consent at any time. To exercise any right, email privacy@personaljobcoach.com. You also have the right to lodge a complaint with your supervisory authority: in Spain, the AEPD (www.aepd.es); in France, the CNIL (www.cnil.fr); in the UK, the ICO (ico.org.uk).

        • Right of access: Request a copy of the personal data we hold about you.
        • Right to rectification: Request correction of inaccurate data.
        • Right to erasure: Request deletion of your data ("Right to be Forgotten").
        • Right to data portability: Export your data as a JSON file via Settings.
        • Right to withdraw consent: Withdraw analytics consent at any time via Cookie Policy.

        9. Contact Us

        If you have any questions about this Privacy Policy, please contact us:

        • By email: privacy@personaljobcoach.com
        • By visiting this page on our website: Contact Us